Senior Controller - Documents(1029) - Pay Grade K

JOB PURPOSE:
To control and support the development, implementation and maintenance of the documentation management system software for all the technology development and transfer documentations, drawings, contracts and technology packages.

KEY ACCOUNTABILITIES:
• Supports the development of the document management system software.
• Supports the implementation of the document management system.
• Maintains documentation using the document management system.
• Migrates all the documentation/document packages to the document management system software.
• Ensures that the credibility and integrity of the Technology Development and Transfer documentation is secured through the disciplined application of a structured document control system.
• Maintains the Technology Development library covering issues, returns, printing and issuing of library lists for all the periodicals, books, manuals and magazines to ensure effective, efficient and timely utilization of the library materials within the department.
• Develop associated objects to facilitate simplified information handling used to produce statistical reports. Perform database administration activities including backups, security and fine tuning.
• Attend to User requirements in terms of Document management system. Perform data clean-ups and data migration activities.
• Control and administer the receipt, registration, storage and retrieval of all technology development and transfer technical drawings and documentation to ensure that information concerning the physical arrangement and characteristics of the plant and its equipment is readily available to internal customers upon request.
• Ensure the timely production and distribution of all correspondence and other documentation required by technology development and transfer personnel to enable project s and other work to proceed efficiently.
• Liaise with EGA IT department to ensure compliance with IT requirements for document management system and have all software updates in place.

AUTHORITY/ DECISION MAKING:
• Act as a point of contact for all documentation works and be a super user for any document management system used in technology development and transfer department.
• Reporting to Manager, Technology Engineering

QUALIFICATIONS & SKILLS:
Minimum Qualifications:
• Bachelors in IT/Engineering or any relevant aspect

Minimum Experience:
• A minimum of 7 years’ experience in control of documentation and document management systems
• Preferably having experience in Smartplant Foundation (SPF) or equivalent

Skills:
• English – speaking, reading and writing
• Advance MS Office Skills
• Skills in MS Project
• Report Writing
• Document Control Related Skills
• Communication Skills